BatchMaster with QuickBooks: The Complete Business Management Solution for Process Manufacturing

QuickBooks acts as the backbone for your financials, managing accounting essentials but it offers limited inventory management and manufacturing features. BatchMaster fills these critical gaps with robust, industry-specific functionalities—batch production, formula management, planning, costing, compliance & traceability, and quality control—designed specifically for process manufacturers.
Seamlessly integrated, BatchMaster extends QuickBooks, providing real-time synchronization across financials and operations. This powerful combination reduces manual effort and enables your business to scale efficiently, all while retaining QuickBooks for accounting.

Struggling with QuickBooks’ manufacturing limitations?

Check out how BatchMaster solves QuickBooks’ manufacturing challenges with industry-specific capabilities.

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Webinar: Keep QuickBooks, Get Manufacturing ERP

Watch our exclusive webinar to see how BatchMaster extends QuickBooks with essential manufacturing capabilities. From batch production and formula management to inventory traceability, quality control and compliance, BatchMaster enables you to overcome QuickBooks’ limitations and scale your process manufacturing efficiently.
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Scale your Process Manufacturing: Integrate BatchMaster with QuickBooks

Watch this quick video to see how BatchMaster integrates seamlessly with QuickBooks Online and Desktop, empowering you to manage all process manufacturing operations with specialized, industry-specific capabilities.
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A Quick Comparison Between BatchMaster and Quickbooks

Feature/Functionality QuickBooks BatchMaster
Inventory ManagementInventory Management
  • Basic inventory control with a single costing method (weighted average or FIFO)
  • Limited flexibility for complex inventory needs
  • Advanced inventory management with multiple costing methods (for example, LIFO, FIFO, lot costing, standard costing)
  • Real-time inventory updates across locations with batch-level and serial-level traceability, including item-specific specifications and lot-level attributes to ensure regulatory compliance and precision in production
Costing & Production Operations Costing
  • Basic costing with limited support for production complexity and no material consumption tracking
  • Advanced costing tracks raw materials, labor, overhead, and losses for precise control. Batch and lot sizing, integrated with process routing, enables comprehensive cost analysis. Scenarios for different packaging options provide margin and markup visibility, helping with better decision-making
Formula & Recipe ManagementFormula & Recipe Management
  • No built-in features for recipe or formula management
  • Comprehensive formulation module for managing recipes and formulations, with version control and built-in workflow
  • Automatically calculates attributes such as physical and chemical properties, nutritional analysis, and more
Batch Production Batch Production
  • No built-in batch production feature
  • Dynamically adjust batch sizes, reduce waste, and optimize schedules
  • Allows job prioritization, auto-converts sales orders to production orders, and enables real-time formula adjustments with automatic back flushing for accurate inventory tracking
Supply Chain & Logistics ManagementSupply Chain & Logistics Management
  • Limited shipping capabilities
  • Comprehensive shipping and receiving management, automated replenishment, advanced planning (MRP/MPS), and warehouse management system (WMS) for optimized inventory handling and traceability, ensuring adherence to industry-specific regulations
Quality ManagementQuality Management
  • No quality control capabilities
  • Integrated quality control (QC) processes for incoming materials, in-process testing, and production. Supports item- and vendor-specific QC specifications, ensuring product quality standards are met
ComplianceCompliance
  • Focuses mainly on financial compliance with basic auditing and tax reporting
  • Industry-specific compliance features, lot traceability, recall management, and compliance reporting (for example, FDA, cGMP) for regulated industries
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See What Our Customers Are Saying After Connecting BatchMaster with QuickBooks

metarom By adopting BatchMaster alongside QuickBooks Online, Metarom transformed their manufacturing and inventory management. The integration automated key processes, improved traceability, and supported regulatory compliance, resulting in significant operational efficiencies and cost savings
Krissy FongDirector of Supply Chain
bearstate Bear State Kitchen chose BatchMaster to scale their production across two facilities, seamlessly integrating it with QuickBooks. This solution streamlined operations, improved inventory management, and enhanced compliance, enabling the company to manage growth efficiently and maintain high-quality standards.
Timothy RizkDirector of Finance
bearstate BatchMaster has transformed our operations as it meets the complex demands of expanding our specialty Asian food products globally. Its seamless integration with QuickBooks allowed us to maintain top-notch quality and compliance, even as we scale rapidly. The automated tools and real-time data visibility have been game-changers, significantly reducing errors and accelerating our processes, which is crucial for our success in the competitive food market.
Catherine HoCo-owner
damascus Damascus Bakery chose BatchMaster to replace QuickBooks and support its expanding operations. Integrated with SAP Business One, BatchMaster streamlined their processes, enhanced product development, and improved lot traceability, enabling faster decision-making and supporting growth across multiple facilities.
Kirk PlummerOperations Partner

Industry-Focused Solutions for Process Manufacturers

Food-and-Beverage

Food & Beverage

Chemicals

Chemical

life science

Life Science & Pharma

Nutraceuticals

Nutraceutical

Personal Care & Cosmetic

Paints and Coatings

Paint & Coating

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BatchMaster + QuickBooks: A Complete Solution for Process Manufacturers

batchmaster

BatchMaster, not QuickBooks, will manage raw material and finished goods inventory levels in real-time, across multiple locations, with automatic updates during the inbound, WIP and shipping processes. BM generates required delivery and shipping documentation and can run with selected shipping services to manage logistics.

QuickBooks

BatchMaster, not QuickBooks, will manage vendor profiles and purchase orders, including discounts, invoices and vendor deliveries of raw materials. BM users will plan PO’s, based upon vendor performance, stock levels, planned batch production jobs and replenishment quantities.

QuickBooks

BatchMaster, not QuickBooks, will manage customer profiles and sales orders, including sales histories, discounts, quotes, invoices, and customer shipments of finished goods. BM users will plan and schedule batch production jobs and customer shipments, based upon various item and order criteria.

QuickBooks

QuickBooks will continue to be responsible for monitoring cash flow and managing accounts payable and receivable. QB Users will manage company income and expenses, track sales and sales tax, create and send invoices, and generate detailed financial reports like profit and loss statements and balance sheets.

quickbook

ERP Distribution
Planning
Inventory
Bath Production
QC and QA
Warehousing
Compliance
Formulation packaging
Costing & Analysis
Accounting
Sales
Purchasing

Accounting

QuickBooks will continue to be responsible for monitoring cash flow and managing accounts payable and receivable. QB Users will manage company income and expenses, track sales and sales tax, create and send invoices, and generate detailed financial reports like profit and loss statements and balance sheets.

Sales

BatchMaster, not QuickBooks, will manage customer profiles and sales orders, including sales histories, discounts, quotes, invoices, and customer shipments of finished goods. BM users will plan and schedule batch production jobs and customer shipments, based upon various item and order criteria.

Purchasing

BatchMaster, not QuickBooks, will manage vendor profiles and purchase orders, including discounts, invoices and vendor deliveries of raw materials. BM users will plan PO’s, based upon vendor performance, stock levels, planned batch production jobs and replenishment quantities.

Distribution

BatchMaster, not QuickBooks, will manage raw material and finished goods inventory levels in real-time, across multiple locations, with automatic updates during the inbound, WIP and shipping processes. BM generates required delivery and shipping documentation and can run with selected shipping services to manage logistics.

Top Reasons to Integrate BatchMaster with QuickBooks

Meet Compliance and Quality Mandates

Meet Compliance and Quality Mandates

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Ensure industry-specific capabilities with quality and compliance features and GMP/FDA validation services.

Efficient Inventory Management

Efficient Inventory Management

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Increase inventory turns and minimize expired inventory.

Better Product Traceability

Better Product Traceability

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Comprehensive product and process traceability for enhanced recall readiness.

Enhance Visibility

Enhance Visibility

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Improve decision-making with increased visibility, granularity, and real-time data.

Faster Transactions and Fewer Errors

Streamline your financial and operational data with seamless integration between BatchMaster and QuickBooks. Reduce errors and discrepancies, expedite transactions, and focus on what truly matters.
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Real-Time Data Synchronization

Stay up-to-date with real-time financial and inventory updates. Monitor cash flow, track expenses, and manage your supply chain with the most current data.
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Enhanced Reporting and Analytics

Frequently Asked Questions

What are the benefits of integrating QuickBooks with an ERP system?

Integrating QuickBooks with an ERP (Enterprise Resource Planning) system offers several benefits, including improved regulatory compliance, unified reporting, and enhanced financial visibility. While QuickBooks is designed primarily for managing business accounts and finances, an ERP system provides comprehensive management of various business functions such as product development, purchases, inventory management, production, quality, compliance and sales.

What are the system requirements for integrating Intuit QuickBooks and BatchMaster?

System requirements vary based on the specific versions of QuickBooks and BatchMaster, as well as your unique needs. Generally, you’ll need compatible versions of both systems, adequate hardware resources, and proper connectivity and security measures. It’s best to consult with a BatchMaster specialist to determine the exact requirements for your setup.

How long does it typically take to integrate Intuit QuickBooks and BatchMaster?

The integration timeline depends on factors such as complexity, data volume, the number of systems and processes involved, and available resources. Simple integrations may take a few weeks, while more complex projects could take more time.

What is the cost of integrating Intuit QuickBooks and BatchMaster?

Costs can vary widely based on the scope and complexity of the integration, the number of systems and processes involved, and additional factors like data volume, customization needs, and ongoing maintenance. For an accurate estimate, discuss your specific requirements with a BatchMaster expert.

What level of support is provided post-integration?

BatchMaster typically offer comprehensive support and maintenance services to ensure smooth operation and long-term success. This may include troubleshooting, performance optimization, updates and upgrades, and ongoing technical assistance.

About BatchMaster

BatchMaster is a leading provider of ERP solutions for process manufacturing, helping formula and recipe-based manufacturers worldwide streamline and scale their operations.
specialized-in-process-manufacturing-erp1

Specialized in Process Manufacturing ERP

Industry leader for over 3 decades

Industry leader for over 3 decades

3,000+ customers

3,000+ customers

services-offered

Services Offered – Process consulting, Integration, Support, Training, GMP/FDA validation

Geographies supported

Geographies supported – North America, LATAM, Europe, Asia

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